Identity protection isn’t just for businesses and residents. We service the educational sector, too.
Identity protection and secure document destruction services aren’t exclusive to businesses or residential customers. Any entity that deals with sensitive information must keep proper document destruction on its list of priorities. All it takes is one improperly disposed document for a breach to happen, wreaking havoc on any business or institution’s reputation. Legal Shred proudly services all businesses and residents, and our client scope also includes educational facilities, such as colleges, schools, and more.
As much of the country prepares for school to start again, it’s crucial to consider how education facilities not only store student data, but how they dispose of it, too.
Elementary schools, middle schools, high schools, and college universities all rely on the data of their students, and there are many good reasons to collect and use this information. Parents can use the information to support their kids’ academic growth at home. Teachers use data to design effective instruction and individualized lessons. Administrators use data to allocate resources fairly, while policy makers use data to craft laws.
Of course, when a student starts school, a record starts with the most basic information and this is filled with the most sensitive data, including:
- Birth certificate
- Health records
- Immunization records
- Copies of every progress report and report cards from the time of enrollment
- Student photos
Schools must also adhere to The Family Educational Rights and Privacy Act (FERPA), a federal law that protects private information of students and allows parents to access and amend their children’s educational records. Under FERPA, school employees are required to safeguard the confidentiality of student records. FERPA protects the privacy of students and their legal guardians.
Keep in mind, your child’s record is accompanied by your personal information, too, including your name, home address, and phone number(s). These key pieces of data are the most vulnerable and can do the most damage if they fall into the wrong hands.
While FERPA maintains federal protection, how long schools and colleges keep records varies by state. Some states require schools keep copies of records indefinitely, whereas others have retention periods set in place.
Protecting student data isn’t a one-time event. There must be ongoing efforts to help districts and schools comply with new laws as they arise, and this includes the proper destruction of student files if they are no longer needed.
Legal Shred can service any school by helping to destroy old student records and supporting data that have surpassed their retention period. We have services catered to every budget that meet and exceed school expectations.
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