Document Destruction Audit: What Should It Cover
Document Destruction Audit: What Should It Cover – Learn what a document destruction audit should include, from chain of custody to certificates of destruction.
When it comes to protecting sensitive information, shredding documents isn’t enough. Proof that the document destruction process is secure, compliant, and consistently followed is also key. That’s where a Document Destruction Audit comes in. This is a structured review of how confidential materials are handled from collection through destruction. Whether you’re a medical practice, law office, financial institution, school, or any business handling private customer data, a well-documented audit helps reduce risk and strengthen compliance.
Document Destruction Audit: What Should It Cover
- Chain of Custody Documentation
An audit should confirm that the full chain of custody is maintained. This includes how documents are collected, stored, transported, and destroyed and who has access at each stage. - Secure Collection and Storage Procedures
Your audit should review whether your team uses locked consoles or secure containers, and if confidential documents are stored in controlled areas before pickup. It should also confirm that employees understand what belongs in secure disposal bins and what does not.
- Shredding Method and Destruction Standards
Not all shredding is equal. A strong audit verifies the destruction method used and whether destruction meets industry standards. If your business requires higher security levels, this portion of the audit is even more important.
- Employee Training and Compliance Practices
Many data breaches happen due to human error. Audits should evaluate employee training, how often it’s performed, and whether policies are being followed. - Certificates of Destruction and Reporting
A complete audit confirms that Certificates of Destruction are issued consistently and filed properly. These certificates should include the date, time, service details, and confirmation that materials were destroyed securely.
A document destruction audit is a proactive way to prevent data leaks and prove you’re handling sensitive information responsibly. At Legal Shred, we support businesses with secure shredding services designed around best practices, accountability, and compliance. Call today!
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