Don’t let your employees decide what needs to be shredded. When in doubt, shred it all to avoid employee theft or error.
Paper can gather up rather quickly in an office environment. Perhaps that box of paper isn’t a requirement to keep, but what if personal information found its way into the trash receptacle? What if a file box has reached its retention period but you’re unsure of whether it is meant for shredding or the regular trash? Do your employees keep stacks of paper with client information at their desks and, if so, are they being disposed of properly? No matter the situation, deciding what to do with all of this paper shouldn’t be left up to someone’s educated guess. When in doubt, shred it all to avoid employee theft and error.
Lock it up.
It’s a good idea to have a system in place to ensure that documents are stored properly before they are destroyed. Sometimes even a scrap of paper can be detrimental if left in the trash; someone can easily jot down client information on a sticky note, personnel names and addresses may be scribbled on an envelope. Instead of leaving unmarked trash receptacles at the desk, provide access to locked storage bins so that all paper – yes, even scraps – is secure for pick up.
Schedule routine shredding service instead of throwing it out.
If you’re acquiring paper faster than you can file it or deal with it, consider routine service from a professional document destruction specialist like Legal Shred. Legal Shred can set up a regular schedule, whether it’s weekly, biweekly, monthly, or quarterly, to collect and empty your storage bins. The unwanted documents are shredded immediately with our state-of-the-art shredding truck without causing disruption to your business day. The paper is cut into small, unrecognizable pieces. There’s no guessing what needs to be shredded – we shred it all.
Don’t leave it up to employees to decide OR do the shredding.
Not only is it a bad idea to leave someone else in charge of deciding what’s shred-worthy and what’s not, it’s even worse to leave the shredding up to someone in house. Simply having someone tossing paper documents in a shredder is not always feasible when there are so many standards to follow. Not only are employees not aware of document destruction laws, relying on them is a waste of time and resources. Leave it to the professionals like Legal Shred, who are well-versed in document destruction laws and can render any and all paper completely useless.
Legal Shred’s services will save you time, money, and storage space, and will completely take the guess work out of what to shred and what to toss. We’ll help maintain security and privacy requirements to keep your personal information safe from employee theft or error.