GDPR-Compliant Tips for Disposing of Confidential Documents
GDPR-Compliant Tips for Disposing of Confidential Documents – If you’re a business that must comply with GDPR disposal of your documents here are 5 tips you’ll want to take note of.
The General Data Protection Regulation – most commonly referred to as “GDPR” is a European Union (EU) standard passed in 2016 that oversees how the personal data of citizens is collected, processed and protected.
It applies to all businesses and anyone regardless of where they do business in the world and helps give individuals greater control of their information and how businesses are using it.
They can see how it’s being used, ask for it to be deleted and even stop use of it in some circumstances.
Failure to comply can lead to significant fines and other penalties for businesses.
We talk a lot on the blog about the importance of confidential document handling and destruction, especially today, with thieves and hackers on the prowl, from destroying papers with personal info on them to meeting protection laws and demands. With GDPR, everyone is responsible for understanding the risks and finding ways to protect better information that leaves their hands.
If you’re a business that must comply with GDPR disposal of your documents here are 5 tips you’ll want to take note of.
- Use a shredding service. Shredding is one of the most effective ways to eliminate confidential data without anyone gaining access to it once destroyed. Be sure you’re using a shredder that totally shreds the papers into small unrecognizable pieces.
- In addition to securely shredding the papers into tiny pieces, you’ll also want to be sure that they are being stored and disposed of in secure lockable bins.
- Don’t forget to follow and create a data retention policy so that confidential documents are not kept for longer than necessary or destroyed too soon.
- Employee training is key. They’ll need to know all the rules and regulations to ensure they properly handle private documents.
- Always keep an audit trail so in case of future audits or investigations you’ll know exactly how and when your confidential documents have been disposed of.
Do not risk significant fines and damage to your organization’s reputation, work with a reputable shredding services provider who can help you understand the laws and compliance requirements and ensure you’re always meeting them. Call Legal Shred today!
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