3 Simple Rules Employees Should Follow for Optimal Identity Protection

It is imperative that businesses enforce policies for employees to follow to provide optimal workplace identity protection – not only for themselves, but for your business too.

We are in an era of oversharing. It seems that social media has made it commonplace to share every aspect of our lives, and sometimes that mentality can carry over offline and in to our business lives. When it comes to the workplace, it is imperative that businesses enforce policies for employees to follow to provide optimal workplace identity protection not only for themselves, but for your business too.

1. Have a sharing policy, including how social media is used on work equipment.

Employees should refrain from using social media while on work time or company equipment, unless it is work-related as authorized by management, and consistent with the equipment policy. Don’t let employees use email addresses to register on social networks, blogs or other online tools utilized for personal use.

2. If you have proprietary information, consider a nondisclosure agreement.

A nondisclosure agreement is a legally enforceable contract that creates a confidential relationship between a person who holds some kind of trade secret or other information, and a person to whom the secret will be disclosed. NDAs explicitly spell out that the person receiving the information is to keep it secret and limit its use. This means employees can’t breach the agreement, encourage others to breach it, or allow others to access confidential information.

3. Designate one person or select few to be a keeper of information.

Confidentiality means that data or information is not made available or disclosed to unauthorized persons or processes.  Consider having one person or a select few to guard the most sensitive information that cannot be shared, and also have them responsible for destroying it when it is no longer useful or needed.

Sometimes, keeping sharing to a minimum is the safest method for optimal workplace identity protection. Take the time to protect your employees by properly destroying useless data and documents. This can save your business and your company’s reputation in the long run.

Legal Shred offers secure document shredding, which is the best way to destroy the confidential documents that you no longer need at your business to help risk management.

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