Certificate of Destruction: Do You Really Need One?
A certificate of destruction is a formal statement that summarizes the steps that were taken by the shredding company in the disposal of your documents. Here’s why that’s important.
In an effort to adhere to compliance standards and document destruction laws, businesses and residential customers often need assistance from a professional document destruction company. By permanently disposing of physical assets, whether they be paper files or electronic media, it’s beneficial to rely on a shredding service to take care of the task for you. A certified document destruction specialist ensures that your obsolete information is destroyed in its entirety with a highly secure, controlled, closed-process to ensure the safety of your information, mitigating your risks and protecting your business reputation. At the end of services, you’ll receive a certificate of destruction, and when it comes to shredding, here’s what that means and why it’s important.
What Is a Certificate of Destruction?
A certificate of destruction is basically a formal statement that describes the steps taken by the shredding company in the disposal of your documents. This document guarantees that your documents were properly disposed of and in accordance with all laws. This important document is also a great way to know that the company you are working with has taken all of the necessary steps and is up to date on all industry standards.
What Information Is Typically On a Certificate of Destruction?
A certificate of destruction isn’t just a fancy piece of paper saying that your documents have been destroyed. There are key elements of information that are essential for compliance and good record keeping. You can expect to see a transfer of custody that declares that the client officially turned over materials for destruction at the specified time and location, confirmation that the company accepts that all materials being turned over is private and confidential, the date the information was collected and the date the information was destroyed or ceased to exist, and the location where the documents were destroyed.
Why You Need a Certificate of Destruction
A certificate of destruction is a means of protection for you and your company or personal information. By possessing a certificate, you can prove that you went through the proper steps of disposal.
Legal Shred’s mobile shredding services are completed on site and are issued a document of destruction upon completion of the job for your protection and compliance. If you’re in need of professional shredding services, contact Legal Shred today.
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